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1. AGREEMENT FOR PARTICIPATION AND ACCEPTANCE
a) MINTRAC – referred to as the Organiser in the terms and conditions below.
b) A binding contract comes into existence in accordance with the Agreement and these Terms and Conditions upon the Organiser's acceptance of the Agreement
c) Upon acceptance of an Agreement, the Partner/Exhibitor will be granted a non-exclusive licence to exhibit at the Exhibition with no right to grant sub-licences.
2. TERMS OF PAYMENT
a) The Partner/Exhibitor must pay the fee on the due date set out in the agreement, seven days from the date of the invoice.
3. INSURANCE AND INDEMNITY
a) The Partner/Exhibitor will indemnify the Organiser against any cost, claim, liability, loss, damage, proceeding and expense whatsoever to which the Organiser, its directors, officers, contractors, employees and agents are in any way subject arising from or in connection an act or omission of the exhibitor (or of any Co-Exhibitor, contractor, director, officer, employee, or agent of the Exhibitor) including, without limitation, liability about personal injury, damage to or theft of property, or economic loss.
b) The Organiser will not be liable in any way whatsoever for any cost, claim, liability, loss damage, proceeding and expense whatsoever arising from or in connection with the Conference, including, without limitation, liability about personal injury, damage to or theft of property, economic loss, any conditions or restrictions that affect the construction, erection, completion, alteration or dismantling of a tabletop or exhibit, the failure of any service at the Exhibition venue and the cancellation or part-time opening of the Exhibition either as a whole or in part.
c) All partners and exhibitors must have public liability insurance for the period of the exhibition. Proof of insurance will be required and sent to the organisers before the bump-in.
4. ATTENDANCE
The Conference Organiser makes no warranty as to the number of delegates and/or visitors that may attend the events.
5. PROVISION OF DELEGATE DETAILS
The provision of delegate contact details as specified in individual packages is subject to the provisions of the Privacy Act 2001. The Act requires that before any contact details can be published for distribution to fellow delegates or any other party, delegates must give consent. This consent may be sought, but is not guaranteed.
6. CORPORATE RECOGNITION
Inclusion of artwork and text of corporate logos or recognition in distributed material is subject to meeting publication deadlines.
7. ADVERTISING FOR THE EVENTS
The partnership packages include the company logo on selected advertisements, such as the Conference Digital Handbook. The Conference Organiser will seek to provide maximum exposure, but makes no guarantee that the logos will be placed on all advertisements of the conference. Exhibitors and partners are authorised to promote and advertise the event and their participation to raise awareness of the event.
8. EXHIBITION
Exhibitors will have the opportunity to nominate which booth location they would prefer, but at the discretion of the Organiser. Further details for bump in and out, including delivery labels and courier delivery points, will be provided in the exhibitor’s email. All and any damages to the booths, linings or lights will be at the exhibitor's cost.
9. LIMITS ON WHAT YOU CAN DISPLAY
Prior approval is required to display any items that may damage the carpet, such as rubber tyres, sharp objects, etc.
10. SECURITY
It is suggested that no valuables be left at your booth at any time the booth is unmanned. No responsibility will be taken for any loss or damage to equipment and display materials.
11. DAMAGE TO THE CONFERENCE VENUE
The Partner/Exhibitor will take good care of and will not cause any damage or permit or suffer any damage to be done to the venue or to any part or parts thereof or any fittings, equipment or other property therein. The Exhibitor will make good and compensate the owner of the venue for damage (including accidental damage and damage by fire) caused by any act or omission of the Exhibitor or other persons arising from or in connection with the use of the Exhibition venue by the Exhibitor.
12. COMPLIANCE
The Exhibitor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the Exhibition venue.
13. DEFAULT
Any breach of this agreement by the Exhibitor will result in the exclusion of the Exhibitor from the Exhibition, and the Organiser may, at the Exhibitor's expense, remove the Exhibitor's booth and exhibits from the Exhibition, and the Exhibitor will have no right to claim compensation or demand refund of the fee, loss or expenses, nor shall the Exhibitor be released from their contractual obligations.
14. FORCE MAJEURE
If the holding of the Exhibition or the supply of any services about the Exhibition is prevented, delayed or abandoned by strikes, riots, lockouts, trade disputes, acts of restraint of foreign governments or other causes not within the control of the Organiser then it is agreed that the Organiser will not be held responsible for any loss of trade or profit consequent upon such cause.
15. POSTPONEMENT, CANCELLATION
In the event of cancellation or postponement of the Conference due to circumstances beyond MINTRAC’s reasonable control including but not limited to, acts of terrorism, war, acts of God, natural disaster or global health crises, and technical issues, MINTRAC cannot be held responsible for any cost, damage or expense which may be incurred by sponsors/exhibitors as a consequence of the event being postponed or cancelled.
Should any or all of the events be cancelled or delayed through no fault of the Conference Organiser, including postponement as a result of COVID-19, the venue or the Organising Committee, then the partner/exhibitor shall not be entitled to any refund or claim for any loss or damage.
DISCLAIMER
Every effort has been made to present, as accurately as possible, all the information contained in this proposal. The Organising Committee act only to procure and arrange these activities and does not accept responsibility for any act or omission on the part of the service providers. No liability is accepted for any inaccuracy, nor for delay or damage, including personal injury or death, howsoever caused, resulting from or arising out of reliance upon any general or specific information published in this proposal. In the event of unforeseen circumstances, the Organising Committee reserves the right to change any or all of these details.
